Guide to using Microsoft Word 2010

Table of Contents Group

Create a table of contents automatically

The easiest way to create a table of contents is to use the built-in heading styles (heading style: Formatting applied to a heading. Microsoft Word has nine different built-in styles: Heading 1 through Heading 9.). You can also create a table of contents that is based on the custom styles that you have applied. Or you can assign the table of contents levels to individual text entries.

Mark entries by using built-in heading styles

  1. Select the text that you want to appear in the table of contents.
  2. On the Home tab, in the Styles group, click the style that you want.

Office 14 Ribbon

Office 14 Ribbon

For example, if you selected text that you want to style as a main heading, click the style called Heading 1 in the Quick Style gallery.


  • If you don't see the style that you want, click the arrow to expand the Quick Style gallery.
  • If the style that you want does not appear in the Quick Style gallery, press CTRL+SHIFT+S to open the Apply Styles task pane. Under Style Name, click the style that you want.



Add captions

You can add captions to figures, equations, or other objects. You can also use those captions to create a table of the captioned items for example, a table of figures or a table of equations.

If the objects in your document are formatted as floating objects (floating object: A graphic or other object that is inserted in the drawing layer so that you can position it precisely on the page or in front of or behind text or other objects.), follow the instructions for adding captions to floating objects.

Add a caption

  1. Select the object (table, equation, figure, or another object) that you want to add a caption to.
  2. On the References tab, in the Captions group, click Insert Caption.

Captions group

  1. In the Label list, select the label that best describes the object, such as a picture or equation. If the list doesn't provide the correct label, click New Label, type the new label in the Label box, and then click OK.
  2. Type any text, including punctuation, that you want to appear after the label.
  3. Select any other options you want.

Footnotes and Endnotes

Insert a footnote or an endnote

Microsoft Word automatically numbers footnotes and endnotes for you. You can use a single numbering scheme throughout a document, or you can use different numbering schemes within each section (section: A portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as line numbering, number of columns, or headers and footers.) in a document.

Commands for inserting and editing footnotes and endnotes can be found on the References tab in the Footnotes group.

Word 2010: Footnotes group on the References tab

Callout 1 Insert Footnote
Callout 2 Insert Endnote
Callout 3 Footnote & Endnote Dialog Box Launcher

When you add, delete, or move notes that are automatically numbered, Word renumbers the footnote and endnote reference marks.

Citations and Bibliography

Add a new citation and source to a document

When you add a new citation to a document, you also create a new source that will appear in the bibliography.

  1. On the References tab, in the Citations & Bibliography group, click the arrow next to Style.

Office 14 Ribbon

  1. Click the style that you want to use for the citation and source
  2. For example, social sciences documents usually use the MLA or APA styles for citations and sources
  3. Click at the end of the sentence or phrase that you want to cite.
  4. On the References tab, in the Citations & Bibliography group, click Insert Citation.

Office 14 Ribbon

  1. Do one of the following:
    • To add the source information, click Add New Source.
    • To add a placeholder, so that you can create a citation and fill in the source information later, click Add New Placeholder. A question mark appears next to placeholder sources in Source Manager.
  2. Begin to fill in the source information by clicking the arrow next to Type of source.

For example, your source might be a book, a report, or a Web site.

  1. Fill in the bibliography information for the source.

To add more information about a source, click the Show All Bibliography Fields check box.

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